Privacy policy.
Last Updated: 1 October 2024
At 1314 Events, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Notice outlines how we collect, use, and protect your data when you visit our website www.1314events.co.uk (the "Site") or use our services. This Privacy Notice also contains information about your rights under applicable data protection legislation.
We are committed to compliance with data protection legislation, including the UK General Data Protection Regulation, The Data Protection Act 2018, and all other relevant legislation. We believe that ensuring data protection compliance is the foundation of trustworthy business relationships.
It is important that you read this Privacy Notice together with any other Privacy Notice we provide on specific occasions when we are collecting or processing Personal Data about you so that you are fully aware of how and why we are using your data. This Privacy Notice supplements the other notices and is not intended to override them.
1. Information We Collect
We may collect the following types of information from you:
● Personal Information: This includes your name, email address, phone number, and other contact details that you provide when you contact us, register for an event, subscribe to our newsletter, or engage with our services.
● Special Category Data: In some instances, we may need you to provide us with data that is classed as special category data, for example collecting disability status to ensure our services remain accommodating.
● Payment Information: If you make a purchase or booking through our Site, we may collect payment information such as credit card details. This information is processed securely through our third-party payment processors.
● Usage Data: We may collect information about how you interact with our Site, including your IP address, browser type, pages visited, time spent on pages, and other analytical data. This information helps us improve our Site and services.
● Cookies and Tracking Technologies: We use cookies and similar technologies to enhance your browsing experience, personalise content, and gather information about how you use our Site. You can manage your cookie preferences through your browser settings.
2. How We Collect and Use Your Information
The information we collect will change based on the reason we are processing your data. We will never collect more from you than what we need.
Directly from you
We will collect data directly from you when you contact us, register for events, subscribe to our newsletter, make a purchase, or engage with our services in any way.
If you apply for a job with us, we may collect data from you in order to take further steps to enter a contract with you.
You use our website
Like many other websites, Cookies are in use. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and most do not identify you as an individual.
However, some cookies and tagging/tracking technologies that we use, such as Google Analytics, do let us know some information which may constitute personal data. An example of this is our Google Analytics Cookies that tell us about which of our pages a certain IP address accessed, when and where it was accessed from.
Consent is required for all cookies except essential cookies, and you can adjust your preferences using the preference centre tab displayed on the home page.
For more information on how to switch off cookies on your computer and about the cookies we use, please visit our full cookie policy.
We may use the information we collect for the following purposes:
● To provide and improve our services, including event management and customer support.
● To process your bookings, purchases, and payments.
● To send you updates, newsletters, and marketing communications, if you have opted in to receive them.
● To analyse Site usage and enhance the user experience.
● To comply with legal obligations and protect the security of our Site.
3. Sharing Your Information
We do not sell, trade, or otherwise transfer your personal information to outside parties, except in the following circumstances:
● Service Providers: We may share your information with trusted third-party service providers who assist us in operating our Site, processing payments, or delivering services to you. These providers are obligated to keep your information confidential and secure.
● Legal Compliance: We may disclose your information if required to do so by law or in response to valid legal requests by public authorities.
● Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal information may be transferred to the new owners as part of the transaction.
4. Data Security
We implement a variety of security measures to protect your personal information. However, please note that no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee its absolute security.
5. Our Legal Basis for Processing and Your Rights
The UK GDPR requires that a Controller must have a legal basis for processing Personal Data. In most instances, our legal bases for processing your personal information are:
Your consent, which you are able to remove your consent at any time. This can be done by contacting info@1314events.co.uk.
We have a contractual obligation.
We have a legal obligation.
We have a vital interest.
We need it to perform a public task.
We have a legitimate interest.
You have the right to:
● Access the personal information we hold about you.
● Request correction of any inaccurate information.
● Request deletion of your personal data.
● Request the restriction or suppression of your personal data.
● Request your data and reuse it for your own purposes across different services.
● Object to the processing of your personal data (in certain circumstances).
To exercise any of these rights, please contact us at info@1314events.co.uk.
6. How Long We Will Keep Your Personal Data
We will hold your data for no longer than we need it for. This will be context dependent on our relationship with you and why we are processing your data. We may have legal (i.e., financial obligation) reasons to keep your data beyond its immediate use, but this will never be for longer than industry standard.
7. Marketing
You have a choice about whether or not you wish to receive marketing information from us.
You have the absolute right to object to us processing your personal information for marketing purposes and to withdraw your consent when that is the basis we rely on.
You can exercise these rights and change your marketing preferences at any time by contacting us by email: info@1314events.co.uk.
Where we have your business, contact details (e.g., Information@example-corporation.com) and no personally identifiable information, we may send your business marketing information by email where we think you may be interested in our products or services.
Where we have a corporate email address for you which also contains identifiable information (e.g.: Joe.Bloggs@example-corporation.com) we may send your business marketing information by email if we think that our products and services may be of interest to you. However, as stated above, you have the right to object and if you do, we will respect your wishes and we will not send you any further marketing material by email.
8. Third-Party Links
Our Site may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies before providing any personal information.
9. Changes to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our practices or for legal, technical, or regulatory reasons. Any changes will be posted on this page with an updated "Last Updated" date.
10. Contact Us
If you have any questions or concerns about this Privacy Notice or our data practices, please contact us at info@1314events.co.uk.